If you’ve been using Trello for a while, you probably know how helpful it can be for keeping tasks organized, tracking progress, and collaborating with your team. But let’s be honest Trello isn’t perfect. As teams grow or projects become more complex, Trello’s simplicity can start feeling limiting. That’s why many professionals are searching for Trello alternatives in 2026 that offer more flexibility, advanced features, and better scalability.
Whether you’re a freelancer managing multiple clients, a startup juggling different projects, or part of a large enterprise, there’s a tool on this list that can fit your workflow, budget, and team size. In this guide, we’ll walk through the top 10 free and paid Trello alternatives, what makes each stand out, their pricing, and some practical tips to help you pick the right one.
Why You Might Consider Moving Beyond Trello
Trello is great for visual task management and simple workflows, but it has its limitations:
- Free plan is limited – custom fields, advanced automations, and reporting are mostly behind paid tiers.
- Time tracking is minimal – you often need external tools.
- Reporting and analytics – not robust enough for multi-project management.
- No Gantt charts or timeline views – which makes planning complex projects harder.
- Add-ons can get expensive – scaling teams often face rising costs with Power-Ups.
If any of these pain points sound familiar, it might be time to explore tools that can do more than just Kanban boards—tools that integrate time tracking, analytics, automations, and even collaborative documentation.
What to Look for in a Trello Alternative
Before you choose a new tool, keep these points in mind:
- Ease of use: Can your team get started quickly?
- Pricing: Does it make sense for your budget?
- Customization: Can you adjust workflows and dashboards?
- Integrations: Does it work with Slack, Google Workspace, or other apps you use?
- Support & reliability: Is customer support responsive?
With these in mind, let’s dive into the top 10 alternatives.
1. Taskity – Smart and Simple Workflow Management
Free Version: Available
Paid Plans: From $5/user/month
Taskity is perfect for small teams, startups, and freelancers who want a balance between simplicity and advanced features. Unlike Trello, it offers built-in time tracking, analytics, and task dependencies.
Key Features:
- Visual Kanban boards with drag-and-drop functionality
- Time tracking and progress analytics
- Task dependencies and subtasks
- Customizable workflows and templates
- Team collaboration: comments, file sharing, and notifications
Why it stands out:
Taskity combines simplicity with the features many teams need but Trello lacks. For example, freelancers managing multiple projects can see progress and time spent on tasks without third-party apps.
Pros:
- Easy for beginners
- Affordable for small teams
- Strong reporting for performance insights
Cons:
- Limited advanced enterprise-level features
- Smaller integration library than ClickUp or Asana
2. ClickUp – All-in-One Work Management
Free Version: Available
Paid Plans: From $7/user/month
ClickUp is one of the most versatile tools in 2026, merging tasks, documents, goals, time tracking, and automation into a single platform. It’s suitable for teams of all sizes.
Key Features:
- Multiple views: List, Board, Calendar, Gantt
- Docs, whiteboards, wikis
- Goals and performance tracking
- Built-in time tracking and automations
- AI writing assistant to help with task descriptions
Why it’s better than Trello:
ClickUp offers nested subtasks, Gantt charts, workload views, and time tracking all features Trello struggles to provide without expensive add-ons.
Pros:
- Highly flexible and scalable
- Free plan has a surprising number of features
- Great for teams of all sizes
Cons:
- Steeper learning curve for beginners
- Feature-rich interface can be overwhelming at first
Human Tip: If your team is growing fast, ClickUp is worth the investment it can replace multiple tools at once.
3. Asana – Structured Project Management
Free Version: Available
Paid Plans: From $10.99/user/month
Asana is ideal for teams needing structured workflows. It’s widely used by marketing, product, and operations teams for planning and tracking projects from start to finish.
Key Features:
- Timeline and workflow builder
- Goals, milestones, and portfolio management
- 200+ integrations including Slack, Teams, and Google Workspace
Why it’s better than Trello:
Asana’s timeline view and dependencies make it easier to plan complex projects, unlike Trello where everything is visually flat.
Pros:
- Intuitive interface
- Strong collaboration features
- Wide integration options
Cons:
- No native time tracking
- Paid plans are a bit pricier than some alternatives
Human Tip: Asana works well for teams juggling multiple projects it helps prevent tasks from slipping through the cracks.
4. Monday.com – Highly Visual Work OS
Free Version: Up to 2 users
Paid Plans: From $9/user/month
Monday.com is all about visual clarity. With customizable boards and dashboards, it’s ideal for teams that want to see everything at a glance.
Key Features:
- Multiple views: Kanban, Timeline, Gantt
- Color-coded boards and status indicators
- Time tracking and workflow automation
- Pre-built workflow templates
Why it’s better than Trello:
Monday.com gives teams powerful automation and reporting tools, making it suitable for marketing, HR, and operations workflows.
Pros:
- Highly visual and easy to onboard
- Templates speed up setup
- Flexible enough for multiple departments
Cons:
- Some features are locked behind higher tiers
- Takes time to configure for advanced workflows
5. Notion – Combine Tasks and Documentation
Free Version: Available
Paid Plans: From $8/user/month
Notion blends project management with knowledge management, perfect for content-heavy teams or startups.
Key Features:
- Customizable databases
- Kanban, list, table, and calendar views
- Nested pages, wikis, and docs
- Real-time collaboration
Why it’s better than Trello:
Notion is not just a task manager it’s also a document hub, so teams can manage projects and documentation in one place.
Pros:
- Highly flexible
- Combines notes, docs, and tasks
- Creative-friendly
Cons:
- No native time tracking
- Needs templates to scale
Human Tip: If you like combining tasks with meeting notes or product documentation, Notion is a great all-in-one tool.
6. Wrike – Enterprise-Grade Management
Free Version: Available
Paid Plans: From $9.80/user/month
Wrike is made for enterprises and agencies handling complex projects. It’s a robust tool for tracking multiple teams and budgets.
Key Features:
- Dynamic request forms
- Time tracking and budget reporting
- Gantt chart planning
- Advanced analytics and reporting
- Role-based access control
Why it’s better than Trello:
Wrike supports resource management, capacity planning, and advanced reporting, making it ideal for larger teams.
Pros:
- Powerful project planning
- Detailed analytics
- Great for multi-team coordination
Cons:
- Steeper learning curve
- Higher cost for small teams
7. Airtable – Spreadsheets Meet Project Management
Free Version: Available
Paid Plans: From $10/user/month
Airtable is perfect for data-heavy projects, combining the structure of spreadsheets with the flexibility of a Kanban board.
Key Features:
- Grid, Kanban, calendar, and gallery views
- Relational databases
- Automation blocks
- Real-time collaboration
Why it’s better than Trello:
It allows teams to link data, automate workflows, and create dashboards ideal for marketing and operations teams tracking multiple projects.
Pros:
- Visual and flexible
- Great for complex workflows
- Integrates well with other apps
Cons:
- Paid plans needed for advanced features
- Can be confusing for non-spreadsheet users
8. Jira – Agile Software Management
Free Version: Up to 10 users
Paid Plans: From $7.75/user/month
Jira is tailored for software development teams using Agile methodologies.
Key Features:
- Scrum and Kanban boards
- Agile reporting and metrics
- DevOps integrations (Bitbucket, GitHub)
- Sprint planning and workflow customization
Why it’s better than Trello:
For software teams, Jira handles sprints, bugs, and releases far better than Trello.
Pros:
- Perfect for dev teams
- Deep integrations with dev tools
- Agile performance analytics
Cons:
- Not beginner-friendly for non-tech teams
- Setup can be complex
9. nTask – Budget-Friendly PM
Free Version: Available
Paid Plans: From $3/user/month
nTask is great for freelancers and small teams needing a simple project management tool.
Key Features:
- Task lists, checklists, and timesheets
- Risk and issue tracking
- Gantt charts
- Meeting management
Why it’s better than Trello:
Includes risk management and time tracking features Trello doesn’t provide natively.
Pros:
- Affordable
- Easy to use
- Good for beginners
Cons:
- Limited integrations
- Interface could be improved
10. Zenkit – Flexible and Creative
Free Version: Available
Paid Plans: From $9/user/month
Zenkit adapts to your preferred work style, whether Kanban, lists, or mind maps.
Key Features:
- Multiple view types
- Custom fields and filters
- Task linking and dependencies
- Offline and mobile access
Why it’s better than Trello:
Zenkit allows creative freedom in managing tasks and linking related projects.
Pros:
- Lightweight and flexible
- Syncs across devices
- Great for creative teams
Cons:
- Less mainstream
- Documentation is limited
Final Thoughts
Trello is great, but for 2026, teams need more flexibility, analytics, and scalability. Whether it’s Taskity for simplicity, ClickUp for versatility, or Asana for structured workflows, there’s a tool that can fit your team perfectly.
Pro Tip: Test the free plan first to see how your team adapts it can save you from paying for features you may not use.
FAQ
Q1. What makes Taskity different from Trello?
It offers time tracking, analytics, and dependencies out-of-the-box.
Q2. Is Taskity free?
Yes, the free plan includes Kanban boards and collaboration. Paid features start at $5/user/month.
Q3. Can I migrate Trello boards to Taskity?
Yes, Taskity provides one-click Trello import.
Q4. Who should use Taskity?
Freelancers, startups, and small-to-mid teams needing simplicity plus features.
Q5. Is Taskity suitable for personal productivity?
Absolutely. It works for goal setting, task tracking, and personal projects.
