Trello has long been a popular choice for managing tasks, tracking progress, and collaborating in teams using a visual board interface. However, as teams scale and workflows become more complex, many users start seeking alternatives that offer more features, flexibility, and scalability.
Whether you’re a freelancer, a growing startup, or part of an enterprise, there are Trello alternatives that better suit your workflow, budget, and team dynamics. In this blog, we’ll explore the top 10 free and paid Trello alternatives in 2025, providing details on their strengths, weaknesses, pricing, and what makes them stand out.
Why Look Beyond Trello?
While Trello remains effective for many users, it does come with some limitations:
Limited features in the free version (like custom fields or automations)
Minimal time-tracking capabilities
Limited reporting and analytics tools
No built-in Gantt charts or timeline views
Add-ons ("Power-Ups") can become costly when scaled
These limitations open the door to better-suited platforms that offer comprehensive project management capabilities, especially for teams that need more than just visual task tracking.
What to Consider in a Trello Alternative
When choosing a Trello alternative, consider these aspects:
Ease of use: Is it user-friendly for your team?
Pricing: Does it offer value for your budget?
Customization: Can you tailor the tool to your workflows?
Integrations: Can it work with your existing tech stack?
Support & reliability: Is customer support responsive?
Let’s now explore the best alternatives.
1. Taskity – The Smart & Simple Workflow Manager
Free Version: Available
Paid Plans: Start at $5/user/month
Taskity is an intuitive project and task management tool designed to help individuals, startups, and teams organize work visually with Kanban boards, timelines, and automation features. It balances simplicity and power—making it perfect for users who find Trello too limiting but don’t want the complexity of enterprise tools.
Key Features:
- Visual Kanban boards with drag-and-drop ease
- Built-in time tracking and progress analytics
- Task dependencies and subtasks
- Customizable workflows and templates
- Team collaboration with comments and file sharing
Why It’s Better Than Trello:
Unlike Trello’s limited free tier, Taskity offers time tracking, analytics, and dependencies out-of-the-box. It’s built for both personal productivity and team scaling, without relying on costly add-ons.
Pros:
- Easy to use for beginners
- Strong reporting and insights compared to Trello
- Affordable pricing for small teams and freelancers
Cons:
- Limited advanced enterprise-level features (compared to Wrike/Jira)
- Smaller integration library than ClickUp or Asana
2. ClickUp :
Free Version: Available
Paid Plans: Start at $7/user/month
ClickUp offers a complete work management solution that combines tasks, documents, goals, time tracking, and more—all within one platform.
Key Features:
- Custom views (List, Board, Calendar, Gantt)
- Docs, whiteboards, and wikis
- Goals and performance tracking
- Built-in time tracking
- AI writing assistant and automations
Why It’s Better Than Trello:
ClickUp provides features like Gantt charts, workload views, time tracking, and nested subtasks—many of which are not available on Trello’s free or even paid tiers.
Pros:
- Very flexible and scalable
- Feature-rich even in the free version
- Suitable for any team size
Cons:
- Takes time to learn for beginners
- Too many features can be overwhelming
3. Asana :
Free Version: Available
Paid Plans: From $10.99/user/month
Asana is a popular platform used by teams worldwide to manage projects, assign tasks, and track work from start to finish.
Key Features:
- Timeline view for planning
- Workflow builder
- Goals and milestones
- Workload and portfolio management
- 200+ integrations (Slack, Teams, Google Workspace)
Why It’s Better Than Trello:
Asana offers more structured task relationships, dependencies, and timeline views, which help teams track complex projects.
Pros:
- Intuitive interface
- Strong collaboration features
- Extensive integration support
Cons:
- No built-in time tracking
- Slightly more expensive than other tools
4. Monday.com
Free Version: up to 2 users
Paid Plans: Start at $9/user/month
Monday.com is a visually dynamic work OS used for managing tasks, campaigns, and processes through customizable boards and dashboards.
Key Features:
- Multiple views (Kanban, Timeline, Gantt)
- Color-coded boards and statuses
- Time tracking
- Automation and integrations
- Workflow templates
Why It’s Better Than Trello:
It provides much more powerful automation, visual dashboards, and customizable workflows that can adapt to teams in any industry.
Pros:
- Highly visual and user-friendly
- Great for marketing, HR, and operations teams
- Pre-built templates for faster onboarding
Cons:
- Some features locked in higher tiers
- Takes time to fine-tune settings
5. Notion :
Free Version: Available
Paid Plans: Start at $8/user/month
Notion is a unique platform that blends task management, note-taking, database building, and collaboration.
Key Features:
- Customizable databases.
- Kanban, list, table, and calendar views
- Nested pages and wikis
- Collaboration on shared docs
- Web clipper and offline mode
Why It’s Better Than Trello:
Notion goes beyond project boards to include in-depth documentation, internal wikis, and collaborative content creation.
Pros:
- Highly flexible and minimalistic
- Combines docs and tasks in one tool
- Ideal for startups and content teams
Cons:
- No advanced PM tools like time tracking or dependencies
- Needs templates to scale workflows
6. Wrike :
Free Version: Available
Paid Plans: Start at $9.80/user/month
Wrike is a robust work management solution favored by enterprises and agencies for handling multi-layered projects.
Key Features:
- Dynamic request forms
- Time tracking and budget reports
- Advanced analytics
- Gantt chart planning
- Role-based access control
Why It’s Better Than Trello:
Wrike includes more enterprise-grade features such as resource management, capacity planning, and granular reporting.
Pros:
- Excellent for large teams and enterprises
- Powerful project planning tools
- Strong data and workload management
Cons:
- Learning curve for new users
- Can be costly for small teams
7. Airtable :
Free Version: Available
Paid Plans: Start at $10/user/month
Airtable is a visually appealing tool that combines the structure of spreadsheets with powerful project and workflow features.
Key Features:
● Grid, Kanban, calendar, gallery views
● Relational databases
● Blocks for visualization and automation
● Real-time collaboration
● Syncs with external data sources
Why It’s Better Than Trello:
While Trello is purely visual, Airtable allows you to link data across records, automate actions, and create dashboards.
Pros:
- Visually engaging
- Great for data-heavy projects
- Strong integration support
Cons:
- Advanced features require paid plans
- Learning curve for non-spreadsheet users
8. Jira :
Free Version: Up to 10 users
Paid Plans: From $7.75/user/month
Jira, developed by Atlassian, is the gold standard for software teams running agile sprints, managing bugs, and deploying releases.
Key Features:
- Scrum and Kanban boards
- Agile reporting and metrics
- DevOps integrations (Bitbucket, GitHub)
- Sprint planning tools
- Custom issue types and workflows
Why It’s Better Than Trello:
Trello isn't designed for software development, but Jira is tailor-made for agile methodologies, sprints, and bug tracking.
Pros:
- Perfect for developers and engineers
- Deep integration with development tools
- Great analytics for sprint performance
Cons:
- Not suitable for non-technical teams
- Complex setup for new users
9. nTask :
Free Version: Available
Paid Plans: From $3/user/month
nTask is a streamlined project and task management platform built for freelancers, startups, and small businesses.
Key Features:
- Task lists and timesheets
- Meeting management
- Risk and issue tracking
- Gantt charts and checklists
- Team collaboration tools
Why It’s Better Than Trello:
nTask offers built-in features like risk management and time tracking that Trello lacks natively, especially in the free plan.
Pros:
- Very budget-friendly
- Built-in time and risk tracking
- Easy for beginners
Cons:
- Interface could be improved
- Not as many integrations
10. Zenkit :
Free Version: Available
Paid Plans: From $9/user/month
Zenkit offers a modern project management platform that adapts to your preferred work style, whether that’s Kanban, to-do lists, or mind maps.
Key Features:
- Multiple view types
- Custom fields and filters
- Offline and mobile access
- Team collaboration
- Task linking and dependencies
Why It’s Better Than Trello:
Zenkit's flexibility in layout and data relationships gives users more freedom to customize how they manage projects.
Pros:
- Great for creative workflows
- Lightweight and easy to use
- Syncs across devices
Cons:
- Less known in the mainstream market
- Limited support documentation
Final Thoughts :
Trello is a solid tool—but it’s not the be-all and end-all of project management. As teams grow and needs evolve, better-suited tools may offer the flexibility, analytics, and scalability that Trello lacks.
With options like Taskity, ClickUp, and Asana, you can find a solution that matches your team’s size, workflow, and budget.
FAQ's :
Q1. What makes Taskity different from Trello?
Taskity includes built-in time tracking, analytics, and task dependencies without requiring paid add-ons, making it more powerful for teams.
Q2. Is Taskity free to use?
Yes. Taskity offers a free plan with Kanban boards, collaboration, and templates, while premium features like advanced reporting start at $5/user/month.
Q3. Can I migrate my Trello boards to Taskity?
Absolutely. Taskity provides a one-click Trello import tool, so you can switch without losing data.
Q4. Who should use Taskity?
Taskity is best for freelancers, startups, and small to mid-sized teams that need simplicity but also want features like time tracking and analytics.
Q5. Is Taskity suitable for personal productivity?
Yes. Taskity works well for personal task tracking, goal setting, and project organization, making it a flexible tool for both individuals and teams.
