In the fast-paced world of work, tools for managing work are essential. Among them, kanban boards continue to leave the rest behind, due to their relative simplicity, classic aesthetics, and functional effectiveness. In 2025, Kanban boards have matured and offer a range of advanced features, helping teams stay organized, manage work in progress, and make us all better at what we do in every line of work.
Suppose you are a new small business, a creative agency, an agile software development team, or even working with people outside your organization. In that case, the right kanban solution can transform your task management. This article reviews the best kanban boards for managing projects in 2025, outlining what solutions are possible, what you can expect to pay, and what each solution has to offer that makes it special.
What is a Kanban Board?
Let us begin by refreshing our understanding of a kanban board.
Concepted from how Toyota managed inventory in lean-operating environments, a kanban board is an organised view of cards and columns that represent the work items and how much progress they have made. A basic kanban board may consist of the following columns, or lanes:
• To do
• In progress
• Review
• Done
As work goes through lanes, it transitions from one lane to another. This perspective provides teams with quick visibility into the definition of the work, and any slow portions of the work-process.
Today's Kanban boards on the screen have greatly progressed from this work on cam (limitation) stage of development to include things going on (and maybe overlapping) like automation, team work, data study, and ongoing work with other tools.
Why Choose a Kanban Board in 2025?
As you can see, there are a lot of advantages to using the Kanban board management system, which makes Kanban boards still number one for managing projects in 2025.
• View of work items clarifies issues.
• Working together simultaneously improves team work.
• You can modify flow patterns for each and every work-context.
• Fits well with other tools such as ( emails, dates, Slack, CRMs, etc. )
• Automatic steps and data crunching decreases manual work.
• Now, let's take a look at 2025's top Kanban boards.
1. Taskity
Best for: Small to mid-sized teams, startups, and anyone who needs a simple yet powerful Kanban tool.
Taskity positions itself as a modern project management app that blends Kanban simplicity with flexible collaboration features. Unlike traditional tools, it’s lightweight, fast, and designed to help teams stay focused without unnecessary complexity.
Key Features:
● Intuitive Kanban boards for task tracking
● Customizable workflows to match any project type
● Collaboration tools (comments, file sharing, checklist)
● Progress tracking with visual indicators
● Available on web and mobile apps
● Notifications & reminders to keep tasks on time
Prices (2025):
Free plan: Core Kanban features with limited Features
Enterprise:$5/user/month
Why Taskity in 2025?
Taskity is designed for teams who want clarity without clutter. It offers just the right balance between simplicity and structure, making it an excellent Trello alternative. With affordable pricing, smooth UI, and essential collaboration features, it’s a solid choice for teams who need to stay productive without overwhelming complexity.
2. Trello
Best for: Small teams, solo users, content management.
Trello continues to be popular for its simplicity and flexibility. Since it's been acquired by Atlassian, it has expanded far beyond board functionality to include connectivity to other apps, configurable date views, automatic step (Butler) functionality, and connections to other work-tools (like Slack, Jira, Google Drive).
Key Features:
• Drag and move card
• Create your own custom fields and list
• Automatic task creation (Butler)
• Available phone app
• Set-up Boards, List, and Cards
Prices (2025):
Free tier for one or very few users
Standard: $6/user/month
Premium: $12.50/user/month
Large group: contact for special price
Why trello in 2025?
Trello is still the easiest way to start and gives a lot of stuff for free.
3. Jira work management
It is good for: Developer teams, Software coding nerds, and speedy project plans
While Jira is the best tool for fast flow work systems, its Work Management set-up allows non-programmers to manage tasks in a Kanban style. By 2025, there will be better: subscription plans, smart suggestions for non-coding nerds from its AI, and ways to integrate,more ways to integrate into other tools.
Main Features:
● Scrum and Kanban boards
● Manage(Support) the managing of Issues,
● Many filters on various boards
● Rules which run on their own
● Smart AI predictions for project time
Pricing:
● No paying plans - up to 10 people
● Standard: $7.75 (each user, per month), •Premium: $15.25 (each user, per month) •Enterprise: contacting them directly to get a price or information on plans.
Why jera in 2025?
It is best for large projects and heavy on technology, and it can be easily integrated with the other Atlassian suite tools like Bitbucket, Confluence, etc.
4. ClickUp
Great for: Having all of your projects in one place and teams that are far apart
ClickUp is a very powerful project management platform that does more than just Kanban. In 2025 ClickUp is much cleaner looking and even has AI suggestions, planning tools for team sizes, and new boards that show information much better.
Main Features:
● customizable boards to your liking
● Docs, Goals, Time logs, Chat together
● integrate with 1000+ tools
● collaborate at once
● AI gives smart suggestions
Cost:
● No ending free plan
● Unlimited: $7 per user per month
● Business: $12 per user per month
● Enterprise: special pricing
Why should I use ClickUp in 2025?
It seemed great for a hybrid team that still wants a place to do everything together that has great capability at great prices.
5. Monday.com
Great for: you can see all of your projects and what your teams are selling/marketing
In 2025, Monday.com got even better by improving Kanban flows, time integrations, and automations. It is popular because of its positive, simplistic design and popularity across teams in marketing, HR, and more.
Main features:
● Cool Kanban views
● Dependencies and time views
● own automations
● can create CRM and sales flows
● integrations with Gmail, Zoom, Outlook
What it costs:
● Free: For 2 people
● Basic: $8 for per month for each person
● Normal: $10 for each person a month
● Pro: $16 a month for each person
● Large company: Talk to sales
Why choose Monday.com?
It's easy to change for any job — from planning ads to onboarding clients.
6. Asana
Best for: Teams that do a lot of work and track goals
Asana's Kanban board is part of a much larger task and project management system. In 2025 it even included smart goal management, AI creating tasks for you, and data and views of multiple projects all at once.
Key Features:
● Kanban boards, timeline views, calendars, lists
● Smart goals and project management on how much work
● Project templates
● AI support and automation
● Integrates with over 200 applications
Costs:
● Free for 1
● Starter: $10.99 per month per user
● Premium: $24.99 each month for the most users
● Enterprise: You have to ask
Why use Asana in 2025?
Clean design and multiple uses means it's the best for large teams with a lot to do.
7. Notion
Best for: Individuals and teams who love data and notes
Notion is much more than just notes. By 2025, many teams will utilize its Kanban board view for a flexible layout, ease of modifications, and the ability to smoothly relate to databases, wikis, and tasks.
Key Features:
● Views for Kanban, tables, calendars, or galleries
● Drag and drop blocks
● Collaboration in real-time
● AI for creating fast task outlines and ideas
● Neat stackable workspace
Prices:
● No cost for single use
● Plus: $8 per person per month
● Business: $15 per person per month
● Enterprise: Custom pricing
Why choose Notion in 2025?
Excellent for anyone wanting their project board, meeting notes, and all knowledge in one place.
8. Kanbanize
Best for: Large teams and streamline project work
Kanbanize is powerful and built for Lean and Agile teams. By 2025 with great data and lots of task management features. This is a top recommendation for mid- and large groups.
Key Features:
● Multi-layered Kanban boards
● Timeline and Gantt chart views
● Data on workflow velocity
● Work in progress limits and role-based task rules
● Dashboards for teams and task managers
Prices:
● Starting at $179 per month for 15 users
● Custom pricing for larger teams
Why Kanbanize?
If you manage large, complex projects with lots of teams, their setup and data tools are unsurpassed.
9. Zoho Projects
Best for: Cost-conscious teams and small businesses
Zoho Projects is one part of a gigantic group of products called Zoho. It has a robust Kanban board that has data points like task interdependencies, time tracking, and resource utilization all for a small price.
Key Features:
● Tasks boards with markers/sites
● Time tracking and billing
● Line charts
● Auto-assigning tasks
● Seamless integration with any of the other Zoho apps
Prices:
● Free for 3 users
● Standard: $5 per user/month
● Professional: $10 per user/month
Why Choose Zoho Projects?
Great for small businesses looking to get core project management features at a competitive price.
How to Choose the Right Kanban Tool in 2025
Some things to think about before making the decision:
● Size and budget of the team: A couple of users might find a free tool like Trello, or Notion useful, whilst larger teams might find benefit from tools like Asana or Monday.com.
● Ways of working: Organizations that require automation, reporting, or dependencies, should be leaning toward ClickUp, Kanbanize or Jira.
● What are you using it for: Notion is best for people who create, Jira will likely suit developer teams best. Monday.com and Asana are not intended for but best suited to sales and mixed teams.
● Need to integrate: Ensure the tool works with your calendar, email, CRM
Final Thoughts :
Kanban boards are primarily for design management; for visualizing the work flow, for work group systems, and work group actions in real time. Even with all of these tools and their development - particularly by 2025 [the one constant, no matter whether you work on your own in your initial project, or on an axis of leading 200 people] you are in control!
Each tool here has their own big win. The best fit for you depends on: your needs, the way your team does a thing, and your preferences for dollars spent. And the best part? Most of these guys have some avenue for free testing before you buy, or free to explore - so experimentation is free!
FAQs:
Q. Can you use Kanban for teams not located in the same location?
A. Yes. Tools like Taskity, ClickUp, Monday.com, and Asana enable teams to collaborate remotely through boards, comments, and file sharing in real time.
Q. Can you use Kanban boards for teams that are not technical?
A. Absolutely! Kanban is very visual and simple to follow. Tools like Taskity, Trello, and Asana work well for marketing, HR, operations, and other non-technical workflows.
Q. What Kanban tool has a free account to get started with in 2025?
A. Taskity, Trello, ClickUp, Notion, Zoho Projects, Jira, and Asana all offer free tiers to help individuals and small teams start without upfront costs.
Q. Why choose Taskity over other Kanban tools?
A. Taskity is created for teams seeking clarity without complexity. It combines simplicity with essential project management features such as task tracking, reminders, and team collaboration at an affordable price.
Q. Is Taskity good for growing teams?
A. Yes. Taskity scales easily — small teams can start on the free plan, and as they grow, upgrade to Standard or Pro to unlock advanced features while maintaining simple workflows.
